8 Best Shopify Accounting Apps & Tools To Increase & Maintain Sales

With more than 1,000,000 stores powered by Shopify, it is one of the world’s most popular eCommerce platforms. It provides business owners the chance to build an entire online store, from a squeeze page to product pages without any prior coding knowledge.

However, while no coding knowledge is required to get your store up and running, you will need some help on the accounting front, as Shopify doesn’t offer a full bookkeeping solution. 

Accounting apps and tools can help. They enable you to stay on top of your analytics, automatically create invoices, access your accounting on mobile apps, monitor your budgets which are all key to remaining profitable.

When choosing a Shopify app or tool, you want to make the correct decision first time round. If you don’t, it can be expensive and time-consuming to switch from one accounting software to another. 

To avoid this and help you make a confident and informed decision, we’ve put together a thorough list of the best Shopify accounting apps and tools for you to review. 

1. FreshBooks 

FreshBooks was originally an invoicing solution, but it’s evolved to become a must-have online accounting service aimed at small businesses and self-employed professionals.

It’s especially helpful when it comes to wanting to spend less time worrying about spreadsheets, as it automatically creates an invoice the moment an order is placed, recording both the payment and order details. FreshBooks also allows you to automatically map its corresponding tax codes from Shopify. 

Its built-in tools make collaboration seamless, making it easy to choose who on your team gets access to what. If you want to provide your contractor permission to access only certain reports, you can do that.

With FreshBooks, you will also be able to access and manage your accounts from anywhere at any time with its comprehensive mobile accounting app. Your data in the desktop software is always in sync and up-to-date with the mobile app.

You can connect FreshBooks with Shopify via OneSaas. This requires zero technical knowledge, and your Shopify store and FreshBooks account can be synced up in no time at all.

Price: 

The Lite plan starts out at $15/month, the Plus plan is $25/month and the Premium plan is $50/month.

2. Holded 

Holded is an accounting tool that helps you better manage your whole business from one platform. It can help you reduce your expenses by making it easy to monitor your budget and purchase details.

The type of information you can then take to your suppliers to negotiate lower costs. It also offers you the option to bring all of your Shopify accounts together by syncing them.

A cloud-based tool, it delivers visual analytics in real-time that helps you keep track of your business’s finances. You can manage the status of your Shopify orders from Holded and also convert them into invoices. It’s forecasting and reporting features are very easily accessible. 

Other features include importing products from multiple warehouses, using the software from any device and monitoring the activity of each team member. 

Price:

The Starter plan starts out at €12/month (approx. $13), the Standard plan is €29/month (approx. $32) and the pro is €59/month (approx. $66).

3. QuickBooks 

QuickBooks is one of the most popular Shopify accounting apps on the market. Its history goes all the way back to 1983, when its developers created a precursor that was popular with small businesses as an easy-to-use software package. 

As its name suggests, QuickBooks is designed to help you manage your books quickly and with zero hassle. It’s got all the tools you need to take control of your Shopify accounting, and it comes with a clean user interface that makes navigation easy. 

The tool is packed with features, including income and expenses reports, sales tax data and mile tracking. This latter feature helps you keep track of your personal and professional trips so that you can work out any possible deductions. 

Importing your Shopify store data into the QuickBooks app takes a few minutes. Once it’s done, your orders, customers, shipping and entire inventory updates automatically, and with greater accuracy. 

The biggest challenge you’ll need to overcome is deciding which QuickBooks version is the one for you. There are numerous versions suitable for different requirements, including QuickBooks Self-Employed, QuickBooks Live Bookkeeping and QuickBooks Online Advanced.

You’ll need to take a close look at each package before making your decision, although to further complicate things you can also customize your package however you see fit. 

Price: 

The Simple Start plan starts out at $25/month, the Essentials plan is $40/month, the Plus plan is $70/month and the Advanced plan is $150/month.

4. Zoho Books

Zoho Books is an accounting and invoice generating tool that’s aimed at small business owners. Because it’s an online application, you can access it from any browser, and it comes with numerous automated features that are designed to save you time.

These include automatic payment reminders, recurring invoices, as well as client portals. And because it’s scalable, you can keep using it no matter how big your business gets. 

Zoho Books allows you to see payment status, shipping status, order numbers, the amount due and order dates. It’s really user-friendly, too. Once you’ve created a sales order or estimate, you just need to convert it to an invoice. 

Price:

The basic package starts out at $9/month, the Standard plan is $19/month and the Professional plan is $29/month. 

5. Sage50

Sage50 is one of the oldest accounting tools in the market, with over 38 years of experience and today it is used by more than 3 million people. First launched back in the early 1980s, it can now be used Shopify. 

You will need OneSaas to connect and sync all of your accounting and eCommerce data. This will ensure that you have an accurate financial overview of your stocks, customer orders and much more. By syncing all of your data, it eliminates the need to spend hours transferring data from one system to another.

It’s comprehensive and flexible, and provides your small business with the tools needed to manage your payroll, inventory, time billing, purchases, sales and contacts. The tool tracks what you are owed and also connects to your bank. You can access Sage50 Pro via your browser, or you can use the app. 

It’s also worth mentioning that Sage50 may be the accounting tool to consider if you have just start built and started running your Shopify store. 

Price:

The Pro plan starts out from $50.58/month, the Premium plan is $78.21/month and the Quantum plan is $197.55/month.

6. Xero 

Xero is an elegant and intuitive accounting solution. It’s reputable, innovative and the company is constantly rolling out new updates. Xero gives you a comprehensive, real-time overview of your finances and sales. 

A cloud-based accounting tool, Xero has a number of features that have proven useful to Shopify sellers. These include automatic software updates every 3-6 weeks, no caps on users, and an intuitive interface rich in gorgeous design elements.

Perhaps more importantly, Xero offers detailed reporting based on profit/loss, payrolls, balance sheets and more. Xero is ideal for online stores of any size, and from any niche. You can import all your orders into Xero in a matter of minutes and create invoices with just one click.

By automatically importing orders, the software also eliminates the need for manual data entry, which saves time and reduces the risk of inevitable human error.

Price: 

The Early plan starts out from $9/month, the Growing plan is $30/month and the Established plan is $60/month.

7. SimplyCost

Used by over 2000 Shopify stores, SimplyCost is fully integrated with your Shopify store. It automates profits calculation, which has two main benefits. First, it frees up your time so that you are able to work on more important tasks. Secondly, it helps you make better, more informed decisions because you’ll know exactly what products are driving the most profit.

It’s a Shopify accounting app that calculates profit automatically before putting it into a user-friendly report that’s easy for you to analyze. You can break down these profit reports by order, vendor, product type, as well as the month, day and week. The more you know about your profit reports, the more ideas you’ll have about your store’s performance.

You can still use your Shopify Admin to manage your costs, while the app updates the costs of your entire sales history. You can also connect your ad spends from social media ads. Other features include expense tracking, sales orders, and costs of goods sold calculation.

Price: 

This accounting app only has one plan for $4.99/month.

8. Wishpond 

If you are an agency that wants to manage multiple client accounts with ease, WishPond is your answer. 

A suite of tools designed for agencies to build marketing campaigns for their clients, WishPond helps you generate, manage and nurture your client’s leads. And because acquiring leads is so crucial to the overall success of your agency, it’s easy to see why WishPond is a must-have tool. 

As an easy-to-use all-in-one-solution, it offers lots of benefits to its users. It’s affordable, intuitive, and requires zero technical knowledge. Among its features are being able to see your client’s leads, live campaigns and scheduled campaigns in the agency dashboard. You can also monitor your client’s campaigns in real-time and make adjustments as and when you see fit. 

WishPond allows you to easily create a new account for each one of your clients, which they can access. You can also collaborate with your team effortlessly by adding team members to specific client accounts.

You can provide your clients with reports of their results so they can see how their campaigns are progressing, whether that be leads gathered via pop-ups or an Instagram giveaway. 

Price:

The Starting Out plan is $49/month, the Everything You Need plan is $99/month and the Rapid Growth plan is $199/month.

Wrapping Up

It’s impossible to grow an online store without prioritizing accounting. WishPond and QuickBooks are excellent choices if you want to make your store operations more efficient while increasing and maintaining sales, but there are a few solid accounting apps and tools to choose from.

If you can’t decide, it’s always a smart idea to take advantage of free trials and take things from there. As a side note: InvoiceBerry isn’t listed in the Shopify App Store, but if might just be the simple solution you’ve been searching for to help out with eCommerce expense tracking.